911 dispatch bill payment approval returns to old policy

Moniteau County 911 dispatch center
Moniteau County 911 dispatch center

The matter of bill payment was addressed again by the Moniteau County 911 Emergency Dispatch Board. The issue, first discussed at length at the June 13 monthly meeting, was revised as a result of the discussion at the July 13 meeting.

After extensive discussion at the recent meeting, the board agreed that all bills need to be brought before the board for approval prior to payment. Bills due before the date of the next board meeting must have phone approval by two of the three officers of the board.

The change is that all of the bills must be approved by at least two of the three board officers. This is actually a return to the previous way this has been done.

At the June 13 meeting, the board had agreed that utilities, payroll and other "normal" bills would be paid without prior board authorization. All other bills were to be brought before the board for approval before being paid. If any were due before the date of the next board meeting, phone approval by two or three officers of the board was required.

Prior to this discussion and action, the board unanimously approved the June 13 board meeting minutes, as well as the June 19 and July 3 poll vote on bids, as submitted.

In addition, the board requested for Director David Bledsoe to make a list of all of the bills he brings before the board. The board reviewed all the bills that had been paid, as well as the bills to be approved. The board unanimously approved all unpaid bills for payment.

In other business, the board reviewed bids received for a replacement Uninterruptable Power Supply (UPS). After extensive discussion, a motion was made pursuant to RsMO 34.045 Emergency Procurement was made to accept Dusty Millsap's bid in the amount of $16,595 for a 10 (kilo-volt-ampere) kVA UPS system. This was the high bid, but the lower bids were for lower 6 and 8 kVA systems.

The current UPS is more than 10 years old, otherwise outdated and not sufficient to meet the current needs. The UPS is connected with critical equipment only. The board reviewed Huber & Associates quote for a renewal of coverage on the server and workstations, and approved a motion to accept the quote in the amount of $903.98 for maintenance of the server and workstations. Also reviewed, and accepted, was STI's proposal of $1,075.83 to remove the existing TV and install three 24-inch TVs in the three work stations to view the CCTV.

The board accepted, after review, INOVA Solutions proposal of $295 to purchase a third digital clock for the consoles.

The board reviewed the director's proposal to send two dispatchers and himself to the MPSCC/Director's Conference Sept. 20-22, and his proposal to send two dispatchers to the MULES/CJIS Conference Oct. 17-19. After extensive discussion, a motion was approved to send up to three dispatchers and the director to the Sept. 20-22 conference. A separate motion was made to send up to three dispatchers to the Oct. 17-19 conference.

A proposal to repaint the stripes on the parking lot was tabled.

Director Bledsoe reported that Phone Configuration Training was to be held the day after the meeting, to set up the new phone system. The center is still on track for cut-over to the new system Aug 24.

He also reported Command 1 is still in the process of switching the repeaters, having had to wait on new switches to be delivered. Command 1 now has the frequency information for the new Tipton Fire channel. A&W contacted Command 1 and emailed necessary information. No information has been received from the fire chief for an estimated date of switch yet. The dispatch supervisor turned in her notice. The board agreed the by-laws need to be updated. A committee of three will be working with board Attorney Todd Miller on the by-law updating. Nomination of Shawn Inglish, Sue Pratt and Chris Allee for the committee was made, after which board President Scott Harkins made the appointment.

The treasurer's report indicated sales tax received was $88,122.23. MMDA account balance effective June 30 was $678,367.77. The CD's balance, as of June 30, was $236,842.52. Payroll was approved by the board: June 29 - $16,374.55, and July 13 - $16,741.47. Overall payroll taxes for both pay periods totaled $8,986.63. Total accounts payable approved at the meeting was $21,248.45. The next meeting will be at 6 p.m. Aug. 17.