Mid-Mo Ambulance District had to return the Ipads recently purchased and purchased laptops for the same price. According to Administrator Lee Kempf's report to the board of directors at the meeting on Monday, Oct. 15, the change had to be made because the Ipads turned out to be incompatible with the State MARS program.
Another computer-related item of business was the approval of the purchase of RAM On-line Software. The board approved this purchase following a report from Brenda West, office manager, of the need to have the program useable by more than one person in the office at a time. The AIM billing program is made by this company and is on one office computer for a cost of $1,350 per year. Adding the on-line version would require a one-time cost of $1,000 to $1,200, with a monthly fee of $499. On a yearly basis, it would be about twice as much.
With the web-based version approved by the board, four users are included, program updates are automatic, backup were done every 15 minutes, most of the HPPA issues would be the responsibility of RAM. In addition, if the district should decide to fill out the electronic commercial and Medicaid billing on-line, modules are included so that can be done.
The Critical Care Transport (CCT) operation was discussed. West presented the board with a total of all the transports through the end of September and the amounts billed. One of three of the 17 calls in that time frame had been completely processed. Partial payments have been made on five additional calls. Several had to be refiled or couldn't be filed right away due to a lack of information at the time of the transport.
Before making a decision on whether to continue the CCT program, West thought more time would be good to determine what would be paid now that the claims have been filed. The board tabled the matter of whether the service will be continued. It will be considered in November and the board requested that actual expenses be presented at that time.
The board also requested the administrator present a written policy on the terms of the CCT service, concerning what patients will be transported, proposal for contracts for hospitals and all information needed to show the board how the CCT service will make money and not lose money.
The 2012-13 budget was amended to reflect the actual ending balance for the end of the 2011-12 fiscal year to $536,004.69. The total projected funds for the 2012-13 fiscal year is $2,810,004.69, with Reserve Funds amended to $136,004.69.
The September Treasurer's report indicated a balance of funds on hand amounted to $536,004.69.
Accounts written off in the office were $1,361.07. The board approved writing off $15,102.15.
Run stats for September were: Tipton - 49 calls with 30 transports; California - 68 calls with 44 transports; Versailles - 133 calls with 80 transports; and Barnett - 12 calls with seven transports. Total calls district-wide were 262 with 161 transports. The transport rate on patient contact was 70.3 percent.
Run stats for fiscal 2011-12 were: Tipton - 597 calls with 406 transports; California - 887 calls with 592 transports; Versailles - 1,845 calls with 1,220 transports; and Barnett - 60 calls with 37 transports. (The Barnett base was added during the fiscal year.) Total calls district-wide were 3,389 with 2,255 transports. The transport rate on patient contact was 73.6 percent.